Frequently Asked Questions (FAQ)

 

TRAINING GROUP PLACEMENT

We're new to DFAC, how do I know which group my swimmer should be in?         

  • If your swimmer is new to the team, bring your swimmer to one of our New Swimmer Placement sessions, or, contact us to schedule a new swimmer evaluation. Our coaches will place your swimmer in the group that best matches their age, ability level, peer group, interests, and goals. (Board members and parent volunteers will be on hand to answer your questions about swimming and the team.)  

How do I know when my swimmer can move to the next group?       

  • You will be notified prior to the start of the next session if the coaches recommend a different training group. 
     
  • Our coaches consider age, ability level, peer group, interests, readiness, and goals when placing swimmers. 
    Being in a higher group is not always beneficial to the athlete.  It is most important for them to feel that they can keep up with the workout, be comfortable in the group they are in, and not be overwhelmed with the practice expectations of a higher training group. 

 

PRACTICE REQUIREMENTS

How many practice sessions a week are required?

  • For our regular swimmers, we make attendance recommendations.  These swimmers may attend as many practices as they like each week, based on their goals, what fits their family's schedule, and the practice schedule for their group.
     
  • Cross-train swimmers may swim two times per week on the days that best fit your schedule. 
 

VOLUNTEER REQUIREMENTS:

What is the volunteer commitment and how do I sign up?

  • DFAC is a parent-run organization that could not thrive without your active participation.  Parents are expected to volunteer at DFAC-hosted home swim meets, volunteer for committees or activities, and help with other events as they arise.  DFAC has a Parent Volunteer Program, which is designed to tap in to the diverse expertise of our families, and provide families an opportunity to help out.
     
  • DFAC-hosted home meets and committee volunteer sign-ups will be posted online in advance of the home swim meet  Please sign-up a.s.a.p. to facilitate meet planning.  This is done in Team Events in the Job SignUp tab for the particular home meet.  Please contact the Co-meet Director in charge of Volunteers/Concessions with any questions or concerns including making alternative arrangements. 
     
  • Fulfilling the meet commitment with volunteer hours is required of all families.  Meets are fundraisers which help reduce fees for all of our members. If you do not fulfill your home meet volunteer commitment, your online account will be charged a fee as indicated at registration.  

 

TEAM APPAREL:

Is the team cap required?  For those who wear caps, our team cap must be worn at meets. 

  • All new swimmers get a latex team cap when they join the team.  
  • Additional caps may be purchased from the Meet Director.  

Is the team suit required?  Yes, team suits are required. 

  • Swimsuit fittings may be offered at the start of the season.
  • Or, contact our vendor, Simply Swimming, to arrange a fitting for the DFAC teamsuit. 

 

Team clothing orders will take place periodically throughout the year.  

 

COMMUNICATION:

How is communication handled?

  • Website and email.  The primary methods of communication is via our website (www.dfacswimming.org) and email.  The website will provide information regarding practice times, meet information and results, as well as upcoming events.  Newsletters are sent via email and will give a summary of upcoming events, deadlines, team information, and shout-outs.
     
  • Swimmer & coach meetings.  Within the weekly practice routine, coaches set aside time to talk with the swimmers about practices, swim meets, and other events.
     
  • Parent meetings and board meetings, to stay informed team announcements and club business.  Our board meetings are held in public spaces, and are open to all registered families.
     
  • File boxes are located at the DeForest Area High School pool.  
    -One contains folders to be used as mailboxes for the coaches and board members.
    -The other contains a folder for each registered family. Meet ribbons are often deposited here.

How do parents communicate with the coaches?

  • Parents may email their group coach with questions regarding your swimmer and our swim program throughout the season, or, chat with their coach after practice. Questions related to billing, registration, or team administration should be directed to a board member. Email addresses for our coaches and board members may be found HERE

 

SWIM MEETS:

Are swim meets mandatory?

  • DFAC home meets are required. All swimmers will be entered in our home meet unless the coach has received prior notification and you have declined attendance in the Edit Commitment section of the meet event.  You will still be responsible for the volunteer commitment.
     
  • We encouraged participation in swim meets and we take extra care in walking our athletes through their first meet.  
     
  • Meets are a great place to build friendships, cheer on teammates, develop some independence, and have fun. 
     
  • Meets allow swimmers to see the progress they are making. 
    Seeing 
    improvements in time and/or technique helps our athletes stay motivated and take pride in their swimming. 
     
  • Our team also provides the opportunity to participate in other local meets, or meets at the state, regional, or national levels for qualified participants.

How do you sign up for meets?

  • Meet information will be posted on the website.  Parents will receive an email, reminding them to indicate whether they intend to sign up their swimmer for each meet, as the meet date approaches. Prior to each meet registration deadline, parents should use the online sign-up in the “Events” area of the website to commit each swimmer for the dates they will attend.  

     
  • While the coaching staff will choose individual events as well as relay entries, swimmers are encouraged to indicate event preferences when they sign up.

Do we carpool to and/or sit together at meets?

  • The club does not provide transportation to/from meets; however, many parents are willing to help get a swimmer to a meet.  The meet location is listed in the Events section under the specific meet.
     
  • We encourage you to wear DFAC apparel, sit together, and cheer on all DFAC swimmers. 

FINANCIAL OBLIGATIONS:

What are my financial obligations when I join the swim club?

  • DFAC dues dependent upon the swimmer's group level.
    The fees are determined by a combination of pool time, coaching time, coach to swimmer ratio, session length and practice requirements. 
  • Annual membership with USA Swimming. 
    The fee is paid to DFAC and forwarded to USA Swimming to process the registration.  This provides insurance coverage, training materials, swimmer programs and more.  You will receive a copy of SPLASH magazine quarterly from USA Swimming.
  • DFAC hosts three to four home swim meets per year.  Each family is responsible for a nominal concession donation for each home swim meet.
  • Meet fees, as indicated in the individual meet information documents in EVENTS, will be charged to participating swimmer’s account.
  • Equipment as recommended by our coaches.
    Some equipment is available at our practice facilities.
    A list of recommended equipment is under the Swimmers tab. 
  • Participation in seasonal fundraisers is recommended.

Do you offer discounts for multiple swimmers? Flexible payment options?

  • Families with 2 or more swimmers receive multi-swimmer discounts per session.
  • Fees may be paid on either a prorated basis over the course of the season or paid in full when you register.

 

MORE QUESTIONS?:

Contact us!