SWIM TEAM REGISTRATION INFORMATION

Click here for ONLINE REGISTRATION FOR AUGUST 2020 THROUGH FEBRUARY 2021

Swimmers can join at any time (fees are pro-rated on a weekly basis), but must be registered prior to their first practice.


New swimmer evaluations can be scheduled in advance with Laurie Carlson, laurie@waukeshaexpress.org.

Refund/Credit Policy:  It is important that you read the below information and choose the best option for your family.  Swim fees are non-refundable.  Please review all of your payment and withdrawal options.  
 

If a swimmer misses practice for more than 3 consecutive weeks due to illness or injury, a credit will be issued which can be applied to a future registration.  A note from the physician must be e-mailed or dropped off to the pool within 3 weeks of injury or onset of illness, and must include date of injury, and length of time that swimmer can not swim.

 

Regardless of your choice of payment option, if your swim fees payments are not received by the due date you will be subject to a $10 late fee (this is in addition to late fees that will be charged on the 15th of each month if account carries a past due balance).  To avoid this late fee, contact Laurie Carlson at laurie@waukeshaexpress.org in advance of payment due date if you need to make payment arrangements.  Late charges for past due monthly swim fees will not be removed after the due date.

 

 

Withdrawal can be made by the session, but must be received 30 days in advance. Notice must be given in writing to Laurie Carlson (laurie@waukeshaexpress.org).  Reminders will be sent about withdrawal dates.  Keep in mind no refund on swim fees.  Credit to swim team account will only be issued for extended illness or injury.

 

 


Transfers

Swimmers transferring from a different team must complete the Wisconsin Swimming Transfer Form.  The transfer fee is $20 which will be billed to your account.  Complete the form and email to laurie@waukeshaexpress.org.

 

USA Swimming Membership Fee

All swimmers must be registered with USA Swimming.  It is an annual fee, however, new swimmers joining after July 1, 2020 are grandfathered in for the remainder of that calendar year.  New swimmers should pay this fee at time of registration, currently $75 for the 2021 calendar year. 

 

USA Swimming Registration Fees/Renewals are billed on September 1 invoices, if not paid at time of registration.

 

Multiple Swimmer Discount

This discount will automatically be applied during online registration.  Swimmers must be registered at the same time to get the discount.

7.5% for two swimmers

10.00% for three swimmers

12.50% for four or more swimmers


Meet Fees
Meet information is posted on the Events page of our website (you need to be logged in on the site to view all of these events), and you will receive e-mail notification when events are posted.  Check this page frequently to avoid missing entry deadlines.  You are responsible for signing up for swim meets online, and also for all fees associated with your entries.  These fees will be billed to your account and billing summaries will be e-mailed to you on the 21st of each month, with payment due on the first of the following month.

 

If you have questions about choosing meets/races for your child, please talk to your child’s coach.  Questions about online meet entry can be directed to your child’s coach or to Dan Wohl, dan@waukeshaexpress.org.  

 

Billing summaries are e-mailed on the 21st of each month. This billing summary allows you to review recurring charges for swim fees and USA Registration prior to the invoice generation on the 1st of the month.  Meet entry fees can be added through the end of the month so it is important to check your balance due on the 1st of the month when invoices are generated.  When you sign up for a meet you can plan on the meet entry fees be billed to your account shortly after the deadline.  You have access to your account at all times, click on the My Account, then My Invoice/Payment link on the left hand side of the page.

 

A couple of things to note about meet entry fees:

  • We will bill for your account for meet entry fees when the entries are submitted to the host team.  You are responsible for the meet entry fees at that time and they are non-refundable if you do not attend the meet for any reason (includes injury, illness, family commitments, etc).  
  • We can not always guaranty being able to add swimmers once the online deadline has passed.  If we can add a late entry for you upon your request, your account will be charged a $10 administration fee in addition to the regular meet entry fees.  Note: This does not apply to new families/swimmers during their first season with the team.  For experienced families we do recognize that life gets busy and things happen, you will not be charged for your your first late entry each season.
  • If your account is greater than 30 days past due you will not be able to sign up for new meets.    You can submit your payment online, online entries should be accepted immediately after payment has been submitted.  

OTHER THINGS YOU SHOULD KNOW:

 

Fundraising

All fundraisers are optional.

 

Late Fees

You are responsible for all swim fees, meet entry fees, USA Swimming annual registration fee, team caps, apparel and equipment that you purchase/register.  If it is not paid for by the due date late fees will be incurred.  Billing summaries are e-mailed on the 21st of each month, any balance is due by the 1st of the following month.  If payment is not received within 15 days of the due date (1st of the month), a $10 late fee will be billed to your account.  After the 15 day grace period, and payment arrangements have not been made, your account will be suspended.  This means that you will not be able to enter your swimmer in any additional events/meets, and previously entered events/meets will also be suspended.  Your account will be reactivated when your account is paid in full including a $25 reactivation fee.

 

Group Changes

As swimmer are ready, coaches will make changes to the swimmer’s group assignment.  If your swimmer moves to a group with a higher fee, you will be responsible for the pro-rated increase.

 

Practice Schedule

Our practice schedule can be found under the SwimTeam tab, Practice Schedules.  This page will also have any updates and changes to our schedule, you should check it frequently.

 

Canceled Practices

No refunds or credits will be given for canceled practices.  Coaches will re-schedule practices whenever possible. 

 

Practice Equipment

Our online team store shows the equipment required for each group.  If you are unsure about a piece of equipment, please check with your coach prior to purchase.  More information can also be found on our website, Swim Team, Team Store, you can order all of these required items there.

 

Meet Worker Requirements - DOES NOT APPLY TO THE FALL/WINTER 2020/2021 SEASON

Working at meets gives you an opportunity to get involved! It’s fun and a great way to meet other parents. That being said new families are not required to work during their first six months with the team.

 

Once our meet schedule is finalized we will notify families of the required number of shifts that will be required. Shifts are determined by the number of meets that we host and the number of family accounts currently active for the session/swim season. Each family has the same requirement regardless of the number of children on the team. Since work sessions are fulfilled mostly by parents it is reasonable to set the requirement the same for all families.

 

Shifts are usually 4 hours long, and you can sign up for your shifts online. An e-mail will go out to let you know when online sign up is available. We need help in a variety of areas, and most do not require previous experience.  Even if your child does not swim in meets, you are required to work at our home meets. The revenue that is generated at our home meets benefits all families.

 

Swimmers 16 years of age and older are able to help with this, along with other family members and friends.

 

If you wish to buy-out of this meet worker requirement, the cost is $60 per shift.  If you sign up to work and do not show up, the cost is $100 shift.

 

Communication is key! If you have conflicts or need help to meet your family requirement please contact Laurie Carlson at laurie@waukeshaexpress.org. We will do our best to work with you and come up with a plan that works for everyone.