July 12, 2016
Brian Brandon
Sharie Stoner
Alyson Degnan
Lana Randen-Gaskins
Darin Edmonds
Phil Rehard
Kacee Pikula
Angie Hoffmann
Courtney Drube
Clint Peterson
Taylor Baldacci & Gunnar Poley – Athlete’s Rep
Nicole Jones
Danette Baldacci

•	June meeting minutes – Amended wording, Phil moved to approve amdended minutes, Kacee seconded – minutes approved

•	Coaches Report – Phil presented
•	Summer Spectacular went very well, we had over 200 total swimmers (including 40-45 from Gillette)
•	Bozeman, MT swimmers and families were very impressed with our meet.
•	CO - had good comments as well, we hope they send more swimmers to future summer meets.
•	We sent quite a few swimmers to other meets - 32-33 swimmers in Rapid City, 14-15 swimmers in Buffalo
•	Summer State entries for Gillette, 49 total swimmers, 41 - A State and 8 B State.
•	 Diving - registration is under Mountain States Diving.  We need to look at the contact information on our website, make sure it is Tiffany.
•	We will do more advertising for the Diving group this year, we are looking to grow this group.
•	Treasurer’s Report – Nicole
•	Budget - needs completed by September meeting
•	We have $2,000 budgeted for capital in 2016, need to look at increasing for 2017
•	Discussion on AZ meet expenses, Club paid $3557.49, need to look at what was budgeted
•	Concession supplies -need to know if this is where we need to make increases for next year since we will do concessions at the HS meets
•	Need to look at the Athlete's Fund, and what the revenue from concessions was like last year.
•	Hospitality - look at increasing budget for next summer meet, with small parent numbers.
•	Executive Team will meet to create budget and bring it to the Board meeting in September for final approval.
•	WSI - state from Summer State did show up.
•	Nicole paid out Scholarships for swimmers, they were paid directly to the colleges.
•	Dickey's is catering at summer state
•	Athlete’s Report – Gunnar
•	Mentoring = coaching guppies in June/July.  2 swimmers helping per day, this is more of a summer event for Athletes.
•	Music for Summer State - Gunnar need to get it on a CD and match to events 
•	Good response from Summer Spectacular on popsicles, they say go with them for Summer State.
•	Old Business – Brian
•	Reviewed Board Procedures
•	Talked about agenda - to visit about an item it needs to be added to the agenda prior to a meeting.
•	Summer Spectacular Review - event went well, we didn't make money on concessions, no First Aid incidents, parent duties - overall went well.
•	New Business – Brian
•	Winter State bid will be submitted at Summer State (Laramie and Green River are also submitting bids)
•	Grant Money - through the Rec Center - Phil will take care of this application
•	Summer State
•	Catering for Saturday Night Picnic – Dickey's will cater
•	Job Duties - still some openings on the schedule
•	DJ for Picnic – confirmed
•	JR Laser Tag – on own this year, will charge kids to do on their own, will give recognition in the program.
•	T-shirt design is complete on the website - Northwest Design - will get them names of swimmers 
•	Heat Winners will get popsicles
•	Finals - winners will get Sterling's cards for a free game of Laser Tag
•	Hospitality - Nachos (Friday), sandwiches (Saturday), Leftovers from picnic (Sunday)
•	Charge $5 per non-swimmer, coach or official to eat dinner.  
•	Will make lemonade and tea for dtinks in big coolers
•	Winter Schedule - October 3, 2016 - 1st practice, returning swimmers can register on September 22, new swimmers on September 27 & 29.
•	Advertising for swimmers - we will put an ad in the newspaper and on sports page.  Would like to do separate swimming and diving ads.
•	Concessions - parents of HS Swimmers will handle this
•	HS Girls - Angie Hoffman
•	HS Boys - Kacee Pikula and Danette Baldacci
•	Money raised will go to swimmers going to larger meets or to the club, this needs decided.
•	Phil will send end of season email to clean out lockers.
•	Next meeting - September 12th at 5:45 p.m.	
•	Meeting adjourned 7:16 p.m.